PA to the Director of Education and Enterprise

The Royal Drawing School currently has an opportunity for a Personal Assistant to the Director of Education and Enterprise at our head office in Shoreditch. We run an innovative programme of drawing courses including a Postgraduate and foundation full time courses and short courses for adults and young artists attended by over 1000 students a week.

Post PA to the Director of Education and Enterprise

Reports to Director of Education and Enterprise

Salary £28,000-£30,000 pro rata per annum

Hours 22.5 hours per week, worked 3-4 days per week (can discuss a degree of flexibility in hours)

Location Charlotte Road, Shoreditch and other venues as required

Overall job purpose:

To deliver a consistently high standard of support to the Director or Education and Enterprise

To act as professional and friendly public face representing the Director of Education and Enterprise to faculty, students, staff and stake holders

To play a key role in the development of enterprise projects

Prioritise work around the differing needs of the four departments overseen by the Director or Education and Enterprise (Public Programme, The Drawing Year Postgraduate Programme, Alumni Programme and the Marketing and Communications team), ensuring issues are addressed in an appropriate and timely manner.

General Duties:

• Arrange diaries, organise meetings / travel and prepare papers (i.e. Board papers, briefing papers, reports, presentations, etc). 

• Act as first point of contact for enquiries to the Director or Education and Enterprise

• Ensure effective representation of the School and its aims, both face to face and in written communications (e.g. thank you letters, updates, events, etc) to stake holders of all levels including staff, faculty, students, media and partner organisations

• Manage / draft correspondence (including sensitive and confidential material) and work on own initiative to ensure prompt responses and the chasing up of outstanding actions

• Collect and code monthly invoices and credit card bills for sign off

• Design, implement and oversee a robust filing system of both physical and digital folders

• Regularly update relevant entries on the School’s database

• Take minutes at meetings as required

• Monitor office supplies in the Education and Enterprise office

Specific Duties:

• Support the School’s education and enterprise activities generally, answering queries, preparing packs of information, hosting visits to the School, and liaising with other organisations.

• Build an excellent rapport and close working relation with the Artistic Director and the PA to the Artistic Director, to ensure the School’s educational priorities are dealt with in a joint up, timely and sensitive manner.

• Assist with artist/faculty liaison and recruitment, and termly programming

• Monitor and feed in art world and education news that could be of interest to the Education and Enterprise team

• Undertake research projects to support the education, enterprise and marketing teams

• Manage or support special projects that arise throughout the year including exhibitions, events, festivals, catalogues and publications among others

• Help in the delivery and execution of exhibitions and events, including artwork sales and shipments

• Oversee and collate the School’s allocation of annual bookings for the gallery at Charlotte Road

• Build good relationships with key stakeholders e.g. Trustees, donors, Clarence House contacts, acting as their first point of contact with the School.

• Collate reports from across the four departments overseen by the Director of Education and Enterprise (e.g. Board papers) 

• Collate and coordinate data for the budget and assist in producing the annual budget for the departments overseen by the Director of Education and Enterprise

Person Specification:

• Substantial PA experience in an educational or artist led environment

• Educated to university degree level or equivalent

• Proven exceptionally strong writing skills

• Friendly and robust personality

• Excellent communication & interpersonal skills with the ability to work as part of a staff team and to get on with people at all levels

• An understanding of artists needs and direct experience of working with artists

• Experience of research, analysis and compiling reports

• Excellent organisational skills with a very high degree of attention to detail 

• Word and Excel skills, comfortable working with figures and good practical understanding of systems of financial control

• Problem solving skills, with ability to think and act proactively

• Ability to prioritise tasks, work accurately under pressure and meet deadlines 

• Creative self-starter, with enthusiasm and high levels of energy with ability to prioritise tasks and juggle multiple projects

• Ability to work equally well with creative artists as with business staff

• Experience of working in an adult education environment is desirable

To apply: submit your CV & and a covering letter explaining how you fit the person specification to

Closes:  Sunday 24 February 2019 at Midnight (GMT)