Young Artists Programme Administrator
Reports to: Young Artists Programme Manager
Salary: £20,000 - £22,000 Pro Rata
Hours: 4 days per week including regular Saturdays (term-time)
Location: Royal Drawing School, Charlotte Road, London, EC2A 3SG
Assist in the running and delivery of the Young Artists programme; a highly popular programme of observational drawing classes for children and young people aged 10 to 18.
- Serve as first point of contact for new enquiries from parents over the phone and by email explaining the programme and booking process.
- Communicate term dates, reminders and any additional information for students booked on to the Young Artists programme.
- Arrange termly tutorials for older students and confirm dates and times with parents.
Student and Scholarship Monitoring
- Extract information on bookings from online booking platform to create up to date and accurate registers for circulation to tutors.
- Record student attendance and keep registers up to date with late admissions or leavers, and absences.
- Respond to scholarship applicants and follow up enquiries about the scheme.
- Administer the annual scholarship offers and process these students onto registers checking documentation where required.
- Follow up on unexplained absences to ensure excellent attendance.
- To administer student surveys to collect feedback on the programme and student development.
- Collect model requests at the start of each term.
- Book models and organise their fortnightly pay sheets.
- Liaise with tutors on a termly and weekly basis in respect of required materials.
- Maintain the programme’s stock cupboard of materials in a tidy and well organised manner.
- Promote understanding of the School’s safeguarding and health and safety policies in all Young Artists activities.
- Oversee the collection of students’ work for an annual exhibition.
- Play a key role in the organisation of the annual exhibition and accompanying labels.
- Administer all sales made during the annual exhibition.
- Ensure safe return of work collected for exhibition.
Data and Image Management
- Keep the programme’s database of student and parent contact details up to date ensuring that it complies with data protection regulations.
- Ensure tutors regularly submit images of students work which are stored and filed in an easy to use manner.
- When required, visit the Young Artists activity in process and take photos to record activities.
- Work with the Programme’s Saturday assistant to ensure effective office management on a Saturday.
- Monitor and reconcile the Programme’s petty cash expenditure.
- Assist the Programme Manager with any further matters as may be required.
- Support the Programme’s compliance with the School’s Child Safeguarding Policy.
- Support the Programme’s compliance with the School’s Health and Safety Policy.
- Degree (or equivalent)
- Excellent knowledge of Microsoft Office software including Excel.
- Experience of working in a customer facing role within an Arts or Education environment.
- Experience of working with children and/or young people and a commitment to creating positive outcomes for them.
- Polite, helpful and friendly manner
- Highly organised
- Confident communication skills, written and verbal.
- Good attention to detail
- Flexible and adaptable approach
- A team player with ability to multi-task.
- Interest in the visual arts.
As the role involves working with children and young people, appointment is subject to a DBS check.
To apply: submit CV & covering letter to email@example.com
Closing date: 28 April at midnight