Young Artists Programme Administrator

Reports to: Young Artists Programme Manager

Salary: £20,000 - £22,000 Pro Rata

Hours: 4 days per week including regular Saturdays (term-time)

Location: Royal Drawing School, Charlotte Road, London, EC2A 3SG

Job Purpose

Assist in the running and delivery of the Young Artists programme; a highly popular programme of observational drawing classes for children and young people aged 10 to 18. 

Principal Responsibilities

Parent Communications

  • Serve as first point of contact for new enquiries from parents over the phone and by email explaining the programme and booking process.
  • Communicate term dates, reminders and any additional information for students booked on to the Young Artists programme.
  • Arrange termly tutorials for older students and confirm dates and times with parents.

Student and Scholarship Monitoring

  • Extract information on bookings from online booking platform to create up to date and accurate registers for circulation to tutors.
  • Record student attendance and keep registers up to date with late admissions or leavers, and absences.
  • Respond to scholarship applicants and follow up enquiries about the scheme. 
  • Administer the annual scholarship offers and process these students onto registers checking documentation where required.
  • Follow up on unexplained absences to ensure excellent attendance.
  • To administer student surveys to collect feedback on the programme and student development.

Tutor Support

  • Collect model requests at the start of each term.
  • Book models and organise their fortnightly pay sheets.
  • Liaise with tutors on a termly and weekly basis in respect of required materials.
  • Maintain the programme’s stock cupboard of materials in a tidy and well organised manner.
  • Promote understanding of the School’s safeguarding and health and safety policies in all Young Artists activities.

Exhibition Support

  • Oversee the collection of students’ work for an annual exhibition.  
  • Play a key role in the organisation of the annual exhibition and accompanying labels.
  • Administer all sales made during the annual exhibition.
  • Ensure safe return of work collected for exhibition.

Data and Image Management

  • Keep the programme’s database of student and parent contact details up to date ensuring that it complies with data protection regulations.
  • Ensure tutors regularly submit images of students work which are stored and filed in an easy to use manner.
  • When required, visit the Young Artists activity in process and take photos to record activities.


  • Work with the Programme’s Saturday assistant to ensure effective office management on a Saturday.
  • Monitor and reconcile the Programme’s petty cash expenditure.
  • Assist the Programme Manager with any further matters as may be required.
  • Support the Programme’s compliance with the School’s Child Safeguarding Policy.
  • Support the Programme’s compliance with the School’s Health and Safety Policy.

Person Specification

  • Degree (or equivalent)
  • Excellent knowledge of Microsoft Office software including Excel.
  • Experience of working in a customer facing role within an Arts or Education environment.
  • Experience of working with children and/or young people and a commitment to creating positive outcomes for them.

Personal Qualities

  • Polite, helpful and friendly manner
  • Highly organised
  • Confident communication skills, written and verbal.
  • Good attention to detail
  • Flexible and adaptable approach
  • A team player with ability to multi-task.
  • Interest in the visual arts.

As the role involves working with children and young people, appointment is subject to a DBS check.

To apply: submit CV & covering letter to

Closing date: 28 April at midnight